Lease Portfolio Administrator III in Savannah, GA

Date Posted: 10/18/2020

Job Snapshot

Job Description

 

Lease Portfolio Administrator III

Savannah, GA

 

The TMX Finance® Family of Companies is looking for a Lease Portfolio Administrator III to join a fast-paced, process-driven team that executes and provides results that set our business up for success.  As the Lease Portfolio Administrator III, you will be the senior administrator and act as a lead for the team.  You will oversee all lease-related documents and related activities such as key clauses, lease amendments, property issues, and more. Your leadership and communication skills would be your keys to success and would allow you to also focus on various projects and initiatives to improve the Company's key data on leasing.

 

The health and wellbeing of our Team Members, their families, and our customers remains a top priority for us. That’s why we’ve taken a number of steps to help maintain a clean and safe environment where Team Members can thrive, and customers can feel safe. Currently, in our stores and Corporate offices, we're practicing social distancing, wearing face coverings (subject to certain exemptions), cleaning frequently, and following state and local requirements as well as Center for Disease Control (CDC) guidelines to help ensure a clean and safe environment for all.  As the situation evolves, changes may be made to our practices, in line with state and local mandates as well as CDC-guidelines. 

 

Essential Functions & Responsibilities

 

Manage portfolio of leased, subleased, and owned properties.

 

Oversee and update lease database for assigned portfolio.

 

Lead, train, and develop other members of the Lease Administration team.

 

Abstract lease data and rental obligations for new leases, lease amendments, terminations, existing leases, and other lease-related documents.

 

Review and approve lease-related invoices, and required payments, including rents, CPI escalations, common area maintenance, insurance and real property tax payments.

 

Identify over-billings and negotiate with landlords to recover monies due to tenant.

 

Act as point of contact for landlords, lease issues, defaults, change of ownership, billings, collections, and property issues, as well as for Store Operators for lease-related questions or issues and for AP and Accounting for lease-related payments and inquiries.

 

Communicate with Construction Department on new build-out lease questions, turnover requirements, and store closure surrender requirements.

 

Support Lease Administration Manager with management responsibilities, reviews and audits. 

71012, CORP, Real Estate & Lease MGT-71112, 71112, TBD

Job Requirements

Minimum Qualifications

 

  • 6-9 years of experience in lease portfolio management, including abstracting, reviewing, and analyzing commercial real estate lease documents and related monetary obligations
  • Strong understanding of lease administrative functions, including billing of base rents and escalations.
  • Ability to review and reconcile billings
  • Strong written and verbal communication skills
  • Ability to manage and resolve lease-related disputes, maintenance issues, and defaults
  • Strong understanding of lease terminology and implications of lease language
  • Must be proficient in Microsoft Office Suite
  • Must have experience with and proficiency in Lease Management Software
  • Physical demands for this position frequently include: the ability to remain in a stationary position, move about freely inside and occasionally outside of the office, and the operation of mechanical controls, such as a keyboard.

 

 

Preferred Qualifications

 

  • Bachelor's Degree in Real Estate, Accounting, or Business 
  • Accruent/Costar experience

 

Learn More About Us

 

The Lease Portfolio Administrator III is a member of the Leasing Team, part of the Location Development Group which brings our stores to life from idea to implementation! The Leasing Team is a tight-knit group of over-achievers who make an impact on the Company’s bottom line by analyzing cost-saving opportunities across the organization’s portfolio, and work in a dynamic atmosphere making this an exciting team for professionals who enjoy conducting fact-based analysis. To learn more about this team, visit https://www.tmxfinancefamily.com/careers/top-talent/location-development/.

 

Check out what’s happening in our Company at https://www.tmxfinancefamily.com/tmx-talks.

 

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. The Company may, at its discretion, revise the job description at any time, and additional functions and requirements may be assigned by supervisors as deemed appropriate.  Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the position.

 

All TMX Finance® Family of Companies Are Equal Opportunity Employers.